June
Operating Fund |
2011 Actual |
2011 Budget |
2011 Variance |
| |
----------------- |
------------------ |
---------------------- |
| Total Income: |
$
760,124
|
$
750,975
|
|
| Total Expenses: |
$
669,697
|
$
711,535
|
|
| |
----------------- |
------------------ |
---------------------- |
| Net Income/Loss: |
$
90,426
|
$ 39,440 |
|
| Beg. Fund Bal. - 1/1/11 |
$ 47,060 |
|
| Transfer Surplus to Reserves |
(47,060) |
|
|
| Fund Bal. - 6/30/11 |
|
|
|
| |
|
|
|
June
Reserve Fund |
2011 Actual |
|
|
| |
----------------- |
|
|
| Total Income: |
$
121,507
|
|
|
| Total Expenses: |
$
61,309
|
|
|
| |
|
|
|
| Net Income/Loss |
$ 60,199 |
|
|
| |
|
|
|
| Beg. Fund Bal. - 1/1/11 |
$
689,608
|
|
| Transfer Surplus to Reserves |
47,060 |
|
|
| |
----------------- |
|
|
| Fund Bal. -6/30/11 |
|
|
|
Mr. Gold and Mr. Avila answered questions from the Board about the Financial Statement. After discussion, Mr. Gold made the motion to approve the June 2011 Financial Statement. The motion was seconded by Mr. Tennen and was unanimously approved by the Board. Copies of the Financial Statements are available to Association Members, upon request.
Pool Committee Report
Committee Chair Sharron Holman and Committee member Gita Amar Vizzie reported on the Committee’s July 12, 2011 meeting at which it discussed ways to possibly reduce the number of non-residents accessing the pool areas.
Recommendation for Rule Requiring Resident Identification at Facilities
After meeting and discussing the issue, the Committee recommended that a rule be adopted requiring photo identification to access the pool areas, and the Fitness Center. The Committee recommended that a standard identification card of some sort be issued to residents. Mrs. Holman and Ms. Amar Vizzie discussed the Committee’s idea with the Board.
* Board member Dan Weingart arrived at the Board meeting during this discussion.
For the most part, the Board liked the Committee’s idea. However, it felt that some logistical and operational issues of such a system still have to be worked out, as well as establishing language for the proposed new rule. The Committee was asked to work on this for further consideration by the Board.
Fitness Committee Chair Anita Aratow reported that her Committee met recently and it supports establishing a similar rule for the Fitness Center. It was suggested that the Pool Committee work with the Fitness Committee in developing the proposed system and new rule language.
Additional Committee Appointments
It was reported that homeowners Shirlee Sevin and Rosario Vizzie requested to serve on the Pool Committee. Mr. Gold made the motion to appoint Ms. Sevin and Mr. Vizzie to the Pool Committee. The motion was seconded by Mr. Mintz and was unanimously approved by the Board.
Emergency Preparedness Advisory Committee (“EPAC”) Report
The Board reviewed the minutes of EPAC’s July 11, 2011 meeting, at which it discussed and continued planning its Fall event, a Fire Extinguisher Round Up coupled with other home safety How-To’s. The proposed date for the event is Sunday, November 6th, from 1 p.m. to 3 p.m.
EPAC member Arthur Aratow also reported that the Committee is interested in purchasing an oxygen tank and other certain medical equipment. The Board expressed concern about this idea, as it could potentially expose the Association to liability. After discussion, the Committee was asked to specifically list the medical equipment it feels it would like to have on hand, and why, as well as identify the costs related to purchasing the equipment for the Board to consider. The Committee was also asked to compile a list of residents who are physicians.
Additional Committee Appointments
It was reported that homeowner Leslie Stojka requested to serve on the EPAC. Mrs. Brill made the motion to appoint Mrs. Stojka to the EPAC. The motion was seconded by Mr. Tennen and was unanimously approved by the Board.
DWP - Stone Canyon Committee Report
Committee Co-Chair Andre Stojka reported that with the help of Fire Consultant Scott Franklin, he and Committee Co-Chair Andrew Tenenbaum prepared and submitted the Association’s comments and responses to the Stone Canyon Draft Environmental Impact Report (“DEIR”) on July 12th. All Board members were presented with copies of what was submitted to the Department of Water & Power (“DWP”). A separate letter was also submitted to the DWP Board of Commissioners again opposing public access into Stone Canyon, and supporting the recommendation in the DEIR for a floating cover. Mr. Stojka then reported that the DWP must address every comment and/or response that the Association, or anyone else, submitted in a revised DEIR, which is expected to come out in the Fall.
Ratify Approval of Greater Expense for Fire Consultant
Mr. Avila reported that the Board needed to ratify its unanimous approval between Board meetings to increase the cost of retaining Fire Consultant Scott Franklin for $4,000 instead of $2,000 to help with the Association’s response to the Stone Canyon DEIR. Mr. Mintz made the motion to ratify the Board’s unanimous approval of $4,000 instead of $2,000. The motion was seconded by Mrs. Brill and was unanimously approved by the Board.
Neighborhood Council Report
Association Neighborhood Council representative Andre Stojka reported that there was no Neighborhood Council Report this month.
Fitness Committee Report
Committee Chair Anita Aratow reported on the Committee’s July 20, 2011 meeting, at which it discussed Fitness Center equipment issues, discussed adopting a similar rule that the Pool Committee is considering for the Fitness Center requiring identification cards, began to prepare its proposed 2012 budget, and discussed the idea of making WiFi available at the Fitness Center. As mentioned earlier in the meeting, the Committee will work with the Pool Committee on developing an identification card system and rule for the Board to consider.
Request to Install WiFi at Fitness Center
The Committee requested that the Board approve installing WiFi at the Fitness Center, which would cost $170 for the rest of the year and $410 each year thereafter. After discussion, Mr. Mintz made the motion to approve installing WiFi at the Fitness Center, as requested. The motion was seconded by Mr. Gold and was unanimously approved by the Board.
Capital Improvement Construction (“CIC”) Committee Report
Mr. Avila gave a status report on the pending Clubhouse First Floor Renovation Project.
Status of Clubhouse First Floor Renovation Project
The Project is moving forward based upon the Board’s approval of the contractor and bid last month. CIC Committee Chair Miles Gibbons and Mr. Avila are working out the details preparing to get the Project started in the middle of September. The Project is expected to take three (3) months. The Board will review a proposed contract for the Project in Executive Session.
Tennis Committee Report
The Board reviewed the minutes of the Committee’s July 12, 2011 meeting, at which it discussed tennis court maintenance issues, discussed the progress of the children’s summer tennis camp and the various clinics and round robins, continued planning its next social tennis tournament scheduled for September 11th, and began to prepare its proposed 2012 budget.
Security Committee Report
Mr. Avila reported on the security incidents that took place in the community from June 20, 2011 to July 17, 2011: 15 false burglar alarms, 31 unattended open garage doors, 2 disturbances, 16 resident assistance calls, 3 Association rules violations, 1 coyote pack sighting, 1 firework discharge, and 5 suspicious persons/vehicles/activities.
Architectural & Landscaping Committee (“ALC”) Report
ALC member Ed Gold reported on the ALC’s July 18, 2011 meeting, at which it approved two (2) of three (3) property improvement requests.
Review Proposal for Reserve Study Update
Mr. Avila reported that it is time for the Association to have a Reserve Study update performed with a site inspection by reserve study consultants, which is required every three (3) years under California law. The Board was presented with a proposal from Reserve Studies, Inc. (“RSI”) to perform the site inspection and Reserve Study update for $2,940 (hard copy) or $2,790 (electronic copy). After discussion, Mr. Mintz made the motion to accept and approve RSI’s proposal to complete the site inspection and Reserve Study update for $2,790 (electronic copy). The motion was seconded by Mr. Gold and was unanimously approved by the Board.
Appointment of New Property Value Improvement Committee (“PVIC”)
This matter was tabled until the next Board of Directors meeting.
Status of Ravenwood Court Common Driveway Parking Issue
Mr. Tenenbaum opened this discussion by asking the Board members if any of them were prepared to expose him/herself to potential liability by going against legal counsel opinion by agreeing to permit the Rosenblatts of 10415 Ravenwood to have their family members and guests park along the Common Driveway that leads to their home, and the dirt shoulder area. Mr. Tenenbaum said he was not prepared to do so. When a majority of the Board members said they were not prepared to go against legal counsel opinion, Mr. Tenenbaum said there was no reason to discuss the matter any further. After a brief heated discussion, Mr. Tenenbaum called for a recess at 8:47 p.m.
The Board meeting reconvened at 8:53 p.m. and the next item on the agenda was called.
Continued Discussion Regarding Planning Annual Barbecue/Picnic
Mr. Avila reported trying to find someone who is interested in volunteering to chair or serve on a committee to plan and coordinate the Annual Barbecue/Picnic, as requested by the Board, but was unsuccessful. After discussion, the Board decided to table this matter for a few months and then see if someone is willing to volunteer to plan and coordinate a Spring event.
Discuss Re-Inspecting Angelo Drive Hillside Repair Site
Mr. Avila reported meeting with Association attorney Glen Kulik and representatives from the geotechnical engineering firms of Subsurface Designs, Inc. (“SDI”) and ENGEO, Inc. (“ENGEO”), so they could explain their findings and recommendations “in plain English,” in order for Mr. Kulik to be able to provide the Board with guidance on how to proceed. After the meeting, Mr. Kulik concluded that both engineers opine that there is no issue at present with the hillside where the repairs were performed behind 2512 and 2516 Angelo Drive a little over ten (10) years ago. Where there does appear to be some settlement is in the Common Area grass area to the north of 2516 Angelo Drive, which was outside of the limits of the hillside repairs. The settlement is normal due to the fact that the soil is expansive. The engineers have recommended that the grass area be re-graded so it slopes away from the hillside, and that area drains be installed so surface water that may accumulate in the area can be removed. Mr. Kulik concurred with the engineers’ recommendations. Mr. Avila also recommended that the roots from a tree that was removed from the area when the hillside repairs were completed be dug up and removed, because the engineers stated that as the roots are decaying it is causing additional settlement.
After discussion, Mr. Gold made the motion to authorize Mr. Avila to complete both of the engineers’ and his recommendations for a cost not to exceed $10,000. The motion was seconded by Mr. Mintz and was approved by the Board with the following vote: Ayes: Brill, Gold, Mintz, Tenenbaum, Tennen; Abstain: Weingart.
Status of CC&Rs Amendment Project
The Board had continued discussions about the pending CC&Rs Amendment Project.
Review Draft Proposed Restated CC&Rs for Membership Distribution
The Board reviewed and discussed the proposed new Restated CC&Rs. The consensus of the Board was that it is a superior document when compared to the existing CC&Rs.
Review Draft Cover Letter for Membership Distribution
The Board reviewed and expressed being pleased with a chart that was prepared by Association attorney Glen Kulik comparing the differences between the existing CC&Rs and the proposed new Restated CC&Rs. The chart will be sent with a cover letter that will accompany the proposed new Restated CC&Rs when it is sent to the Membership.
Discuss How to Proceed with Project
After discussion, Mr. Mintz made the motion to approve the sixth draft dated May 3, 2011 of the proposed new Restated CC&Rs and the comparison chart, and to proceed with the Project as follows:
- Mr. Mintz, Mr. Tenenbaum, and Mr. Avila will prepare a cover letter;
- The proposed new Restated CC&Rs, cover letter, comparison chart, and voting material will be sent to the Membership during the first week of August;
- Two (2) informational meetings will be held in early September;
- During the Fall, homeowners will be reminded to vote at community events, Board meetings, committee meetings, in the newsletter, etc.; and
- The voting process will end at the start of the 2011 Annual Meeting, the date of which will be announced at a later date.
The motion was seconded by Mr. Weingart and was unanimously approved by the Board.
Adjournment
The regular Board of Directors meeting was adjourned at 9:30 p.m. An Executive Session of the Board of Directors followed to discuss the following matters:
Executive Session – July 26, 2011 - General Notes
The Executive Session was called to order at 9:37 p.m.
The Board held a Member discipline hearing regarding a Member’s delinquent assessments.
The Board approved the minutes of the June 28, 2011 Executive Session.
The Board had continued discussions regarding its foreclosure efforts against the property legally described as Tract 31315, Lot 12, Unit 2 (APN #4382-029-088) for delinquent assessments.
The Board had continued discussions regarding its foreclosure efforts against the property legally described as Tract 32229, Lot 6, Unit 8 (APN #4379-035-088) for delinquent assessments.
The Board had continued discussions regarding a matter of potential Member discipline and/or litigation.
The Board discussed a matter regarding a contract with a third party.
The Executive Session was adjourned at 9:54 p.m.
